Financial Aid Attendance/Withdrawal Policies

For more information

For more information please contact the Office of Financial Aid, Room 155, Main Building, phone (513) 569-1530 or email fam@cincinnatistate.edu .

Loan Eligibility and Less than Half-Time Enrollment

Students must be enrolled for at least half time (six credit hours or at least a part time co-op) to be eligible for loans. Any time a Stafford loan-borrowing student withdraws to less than half time, takes off a semester, or enrolls for less than six credit hours, federal regulations require the student to complete exit counseling.

Even if the student intends to return to Cincinnati State with at least six credit hours, the student’s repayment deferment time period begins when enrollment is less than six credit hours, and exit counseling is required. Students may complete exit counseling at www.studentloans.gov .

Non-Attendance of Classes

1. Instructors are required to document student attendance in each course meeting.
2. From the first day of the semester until the First Day to Withdraw for the semester, students who drop or withdraw from a course must identify whether or not they attended the course section.
3. A student who enrolls in a course but does not attend the course within the first two weeks will be designated a No Show (NS) and dropped from the course by the instructor.
4. If there is a discrepancy between a student’s self-reported attendance status and the attendance status reported by an instructor, the attendance status reported by the instructor will be the status of record.
5. Students are not permitted to begin attending a course section after an NS has been issued by the instructor or by the student for that course section.
6. The designation of NS will not appear on the student’s transcript.
7. A student who receives an NS designation for a course is still financially responsible for payment for the course. State and federal financial aid is not applicable to a course for which a student has received an NS designation. A student is not permitted to withdraw from a course he or she did not attend or to which an NS has been assigned.

A student who receives what he or she believes is an incorrect NS mark for one or more classes may ask for a determination that this was an institution error. Students who have been incorrectly marked with NS must wait until passing grades have posted to their academic record in order for the Office of Financial Aid to adjust the student aid for that semester.

If a student receiving Title IV aid receives an NS mark for one of more classes and does not receive an earned grade (such as an A,B, C, etc.) on completion of a class, no financial aid will be disbursed for such classes.

Policy on Failure to Complete All Classes in a Semester for Federal Financial Aid Recipients

Department of Education regulations require students to earn their eligibility for Title IV funds through attendance in classes. If a Financial Aid recipient ceases to be enrolled prior the end of the semester, the student’s eligibility for Title IV funding must be recalculated. The recalculation process may require that portions of the Title IV funding be returned to the funding source. Such students are subject to a financial aid re-calculation and must return a pro-rated portion of their financial aid to the Department of Education, leaving the student with a bill due to the College.

For additional information please contact our office at (513) 569 – 1530 or stop by our office located in room 155 of the Main Building. Office and Phone Hours: .Monday - Thursday 8:00 am – 6:30 pm Friday 8:00 am – 5:00 pm (limited assistance).